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March 14, 20246 min read

Streamline Patching Workflows and Expedite Patch Compliance with Automated Approval Chains


As cyber threats loom larger by the day, the agility and security of patch management processes have never been more critical. Traditional manual approval processes, with their inherent delays and lack of visibility, significantly hamper an organization's ability to respond quickly to vulnerabilities, leaving them exposed to potential cyberattacks. This is where Adaptiva OneSite Patch Approval Chains come into play, offering enhanced efficiency and security in the complex patch management landscape.

The Problem with Manual Patch Approval 

One of the primary concerns with manual patch approvals is the delay it introduces. The speed at which vulnerabilities are exploited by cybercriminals necessitates an equally rapid defense mechanism. Manual, non-integrated approval processes, inherently slower due to the need for human intervention and back-and-forth, extend the period during which systems remain vulnerable to attack. This delay in patch application is a critical issue, as it provides attackers with a larger window to exploit known vulnerabilities, increasing the risk of successful cyberattacks. 

Scalability poses another challenge in manual patch approval processes. As organizations grow and their IT ecosystems become more complex, the volume of patches requiring approval escalates. A manual process that might have been sufficient for a smaller organization becomes unmanageable at scale, struggling to keep pace with the demand, leading to inconsistencies and gaps in patch coverage across the network. 

The time-consuming nature of manually reviewing, approving, and coordinating patch approvals with other teams or departments diverts IT staff from other critical security tasks, diminishing overall security posture.  

Additionally, manual patch approvals often suffer from a lack of visibility and traceability. Without a centralized, automated system, tracking which patches have been approved, which are pending, and the rationale behind these decisions becomes a logistical challenge. This lack of transparency and accountability makes it difficult to ensure compliance with internal patch management policies and external regulatory requirements. 

Given these substantial challenges—delays, scalability issues, inefficiency, difficulty in prioritization, and lack of visibility—manual patch approvals are increasingly seen as a critical vulnerability within the patch management lifecycle. Transitioning to an automated and integrated patch approval process can address these challenges, enabling organizations to respond to vulnerabilities with the speed and accuracy required in today's dynamic threat landscape, significantly enhancing their cybersecurity defenses. 

Adaptiva OneSite Patch Approval Chains 

Adaptiva OneSite Patch's approach to automating approval chains significantly enhances the patch management process by integrating approval workflows directly into the automation. This innovation offers significant benefits to both the deployment teams and the approvers, streamlining the entire patch management lifecycle without compromising on visibility, control, or compliance.

Integrated Automated Approval Chains 

The core advantage of Adaptiva OneSite's solution lies in its integration of human-required approvals into the automated patch deployment process. This means that while the deployment team sets up and initiates patch deployments, they do not have to pause or manually intervene to seek approvals. The process, from their perspective, is fully automated, dramatically enhancing efficiency and reducing the time to deployment. 

Approver Empowerment 

For approvers, such as security teams or department heads, this integrated approach transforms how they interact with the patch management process. They are brought directly into the automated workflow, where they can review, evaluate, and approve patches within the system. This direct involvement ensures that patches undergo necessary scrutiny without slowing down the deployment process. Once a patch is approved, it is immediately deployed, eliminating the need for any additional steps or handoffs back to the deployment team. As soon as an approver greenlights a patch, it gets deployed automatically. This eliminates any delay between approval and deployment, significantly reducing the window of vulnerability and ensuring that critical patches are applied as swiftly as possible. 

Streamlined Communication, Visibility, and Compliance 

The integrated approval chains also enhance communication and visibility throughout the patch management process. Approvers receive notifications and updates directly within the system, providing them with timely information on pending approvals and deployment statuses, providing better coordination between teams and ensures that all stakeholders are informed and engaged throughout the process. 

Despite the automation, control and compliance are not sacrificed. The system records all actions, approvals, and deployments, creating an audit trail that supports compliance requirements. This level of documentation is crucial for organizations that need to demonstrate adherence to internal policies and external regulatory standards.

Implementing Automated Approval Chains 

The configuration of Adaptiva OneSite Patch Deployment Chains is designed for flexibility and control. Administrators can create multiple layers of approval, with customizable pools of approvers, ensuring a comprehensive review process that fits the organization's unique needs. This process not only streamlines approvals but also ensures that patches are deployed in a timely, secure, and compliant manner. Here's a closer look at how IT administrators can leverage Approval Chains to enhance their patch deployment processes:

 1. Creating Approval Layers

Adaptiva OneSite allows for the creation of multiple approval layers, reflecting the complexity and hierarchical structure of modern enterprises. Administrators can configure these layers to mirror the organization's internal review and authorization processes, ensuring that each patch is assessed and prioritized appropriately for deployment. 

For example, the first layer could consist of technical leads who evaluate the compatibility and necessity of the patch. The subsequent layer might involve security teams assessing the patch's implications on the organization's cybersecurity posture. Finally, a management layer could review the patch's impact from a business continuity and compliance perspective.

 2. Administrator Pools and Approval Dynamics

Within each layer, administrators can create pools of approvers with defined roles and responsibilities. This setup offers flexibility in determining how many approvals are needed from each pool, allowing for both majority-rule scenarios and scenarios requiring unanimous consent. 

Adaptiva OneSite's configuration options enable administrators to specify that, for instance, only three out of five approvers in the first pool are needed for approval. If the patch passes this first pool, it then moves to the second pool, where perhaps only one out of three approvers is needed, and so on. This layered approach ensures that patches receive comprehensive reviews from diverse perspectives within the organization.

 3. Managing Unavailability with Backup Pools and Timeout Periods

Recognizing the reality of approver unavailability due to vacations, illness, or other reasons, Adaptiva OneSite includes features for backup pools and timeout periods. If a required approval is not obtained within a specified timeout period, the request automatically escalates to designated backup approvers, ensuring that the approval process continues uninterrupted. 

Administrators can also configure reminder intervals, gently nudging approvers to review pending patches, further reducing the likelihood of delays in critical patch deployments.

 4. Customized Notifications and Integration

A key feature of Adaptiva OneSite's approval chains is the ability to customize notification methods according to the preferences and needs of the organization. Whether through email, text message (SMS), WhatsApp, Microsoft Teams, or integration with other internal/external systems such as ServiceNow, approvers are kept informed and engaged throughout the approval process. 

This flexibility ensures that approvers can quickly and easily access detailed information about the patch, including its implications for specific devices, the projected risk, affected operating systems, and more. Such transparency and accessibility facilitate informed decision-making and significantly speed up the approval process. 

 5. Final Approval and Development

Once a patch clears all necessary approval layers, OneSite Patch facilitates its deployment in an automated and seamless manner. Administrators have the option to configure actions for scenarios where no approval is given within the overall timeout period, including proceeding with the deployment, or aborting it entirely. 

This level of control and automation ensures that the patch management process is not only faster and more efficient but also fully autonomous from a deployment standpoint, minimizing the need for continuous manual intervention and significantly enhancing the organization's security posture. 


Automating approval chains with Adaptiva OneSite Patch represents a significant leap forward in patch management. This approach not only speeds up the deployment of critical updates, ensuring system security, but also enhances visibility and collaboration across teams. As we navigate an increasingly complex digital landscape, the importance of efficient, reliable patch management cannot be overstated. 

In embracing Adaptiva OneSite's automated approval chains, organizations are not just adopting a new tool; they're adopting a new standard for security, efficiency, and resilience in the face of evolving cyber threats. 


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